Privacy Policy

Introduction

hatjpek B.V. ("hatjpek", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website hatjpek.live or use our services.

This policy applies to all users of our website and services. By using our website, you consent to the collection and use of your information as described in this policy.

Data Controller

hatjpek B.V. is the data controller for the personal data processed through our website and services. Our contact details are:

Data Collection

The data we collect includes personal information that you voluntarily provide to us, as well as information automatically collected when you use our website. We collect the following types of personal data:

Information You Provide Directly

• Name and contact information (email address, phone number)
• Messages and enquiries submitted through our contact forms
• Account registration information (if applicable)
• Communication preferences and consent records
• Any other information you choose to provide

Information Automatically Collected

• IP address and browser information
• Device and operating system details
• Website usage data and analytics
• Cookies and similar tracking technologies
• Referral sources and page interactions

How We Use Your Information

We explain how we use your information for various purposes related to our services and business operations. The use of your data is based on the following legal bases under GDPR:

Legal Basis for Processing

• Consent: When you provide explicit consent for specific processing activities
• Contract: To perform our contractual obligations and provide services
• Legitimate Interest: For our business operations, security, and improvements
• Legal Obligation: To comply with applicable laws and regulations

Purposes of Processing

• Responding to your enquiries and providing customer support
• Delivering our CrossFit and functional training services
• Improving our website functionality and user experience
• Sending relevant communications and updates (with consent)
• Ensuring website security and preventing fraud
• Complying with legal and regulatory requirements
• Conducting analytics to understand user behaviour

Data Sharing and Disclosure

hatjpek does not sell, trade, or rent your personal information to third parties. We may share your data only in the following circumstances:

• With trusted service providers who assist in website operations (under strict confidentiality agreements)
• When required by law, legal process, or government authorities
• To protect our rights, property, or safety, or that of our users
• In connection with a business transfer or acquisition (with notice to users)
• With your explicit consent for specific sharing purposes

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this privacy policy, comply with legal obligations, or resolve disputes. Our retention periods are:

• Contact enquiries: 3 years from last contact
• Website analytics: 26 months (Google Analytics default)
• Account information: Until account deletion or 5 years of inactivity
• Legal compliance data: As required by applicable laws
• Marketing consents: Until consent is withdrawn

After the retention period expires, we will securely delete or anonymise your personal data.

Your Rights

Under GDPR and applicable data protection laws, you have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation of data processing
• Right to Data Portability: Request transfer of your data
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for consent-based processing

To exercise any of these rights, please contact us at privacy@hatjpek.live. We will respond to your request within one month.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyse website usage. For detailed information about our cookie practices, please refer to our Cookie Policy.

You can manage your cookie preferences through your browser settings or our cookie consent banner displayed on first visit.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include:

• SSL encryption for data transmission
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Employee training on data protection
• Incident response procedures

While we strive to protect your data, no method of transmission over the internet is 100% secure. We encourage you to take precautions when sharing personal information online.

International Data Transfers

As hatjpek operates primarily within the European Union, your data is generally processed within the EU/EEA. If we transfer data outside the EU/EEA, we ensure appropriate safeguards are in place, including:

• European Commission adequacy decisions
• Standard Contractual Clauses (SCCs)
• Binding Corporate Rules where applicable
• Your explicit consent for specific transfers

Children's Privacy

Our services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16 without parental consent, we will take steps to delete such information.

If you are a parent or guardian and believe your child has provided personal information to us, please contact us immediately at privacy@hatjpek.live.

Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Last updated" date at the top of this policy
• Notify users via email or website notice for significant changes
• Obtain new consent where required by law

We encourage you to review this privacy policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions about this privacy policy, our data practices, or wish to exercise your rights, please contact us using the following contact information:

Supervisory Authority

You have the right to lodge a complaint with a supervisory authority if you believe we have processed your personal data in violation of applicable data protection laws. In the Netherlands, the supervisory authority is: